|
Dear Principals and Administrators,
Reminder: The deadline to submit your NPSE application is this Thursday, June 27, 2024. You can access the application here. For general information about NPSE, please see our prior memo. Please find a link to our webinar recording here. Click here for the accompanying slides.
See below for frequently asked questions (FAQ) we have received:
Q. There is only room for 10 invoices in Section 3. What do I do if I have more than 10 invoices?
A. If you are short on space, please ensure EACH line item represents a different vendor. You can combine the invoices for a vendor into one PDF and upload. Then, when it asks for an invoice number and date you fill in the information for the earliest invoice.
Should you have eligible expenses from more than 10 vendors, you can fill out an Additional Invoice Workbook. See here for instructions.
Q. The name on my Proof of Payment does not match the Payee Name on SEDREF. Would I be able to submit my Proof of Payment as is and attach a DBA (“doing business as”) that shows this is the same business entity as the Payee Name?
A. Yes, please upload the DBA in addition to the proof of payment. If ORISS has any questions during review, they will reach out.
Q. How do I claim my AUE reimbursement?
A. To determine whether your school has AUEs (Approved Unreimbursed Expenses), please see this document. You are supposed to receive your AUE funds 7-10 business days after your initial log-in to the portal. If you didn’t receive the funds, please send an email to [email protected] providing them with your Institution ID and a brief description of your AUE issue.
Q. The allocated amount listed on the portal is only the allocated amount for Year 10 and does not include the rollover funds. How do I go about claiming for the rollover amount from years 1-9?
A. As per the application instructions, “any prior year rollover or AUE balances will not be shown here BUT are available for Y10 use”. You can see your total allocation here. Although the rollover balance doesn’t appear on the portal, it is all available for your use.
Q. What is a PAR/bi-weekly activity report?
A. This is necessary for security guards, both contracted and employee personnel. You can either use the ORISS template or your own, provided it meets these four requirements:
- After-the-fact determination of activities performed.
- Accounts for the total activity for which employees are compensated.
- Signed by the employee or the supervisor with firsthand knowledge of the work performed.
- Prepared at least monthly and coincide with a pay period.
Q. I filled in the amounts paid for my security-guards, but the column that is supposed to be auto-calculated is not filling in. Am I doing something wrong?
A. This seems to be a common finding in Sections 4 and 5. (In Section 3, it seems to be working correctly.) There is probably nothing wrong with how you are filling in the information.
Q. I submitted my NPSE application. My claim status now reads “HOLD”. Did I do something wrong?
A. Congratulations! We’re so happy you’re taking advantage of your available NPSE funds. Once a claim is submitted, if there is no flagged data, the claim will go into “Hold” status until it is reviewed and either approved or sent back to the school for further information. If a claim requires more information or correction, the reviewer will reject and place back in “Open” status.
|
